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#1 Subcontractor Management Software ERP for Construction 2025

Streamline every aspect of subcontractor operations with Realx ERP – the most advanced #1 Subcontractor Management solution built for the construction industry. From contract creation to work orders, billing, compliance, and retention tracking, manage all subcontracting workflows in one integrated platform. Empower your project teams with real-time insights, automated approvals, and mobile access for seamless collaboration across sites. Trusted by leading developers and contractors in 2025, Realx ERP is redefining how construction businesses manage their subcontractors efficiently and profitably.

Top Construction Subcontracting Solution

Advanced Subcontractor & Contractor Management Features

Tender Management System
Request for Quote (RFQ)
Quotation Comparison Tool
Dynamic Rate Analysis Module
Work Request & Job Initiation Form
Work Breakdown Structure (WBS)
Job & Activity Scheduling
Estimation & Budgeting Tools
Work Order Creation & Amendments
Measurement Book (MB)
Progress-Based RA Billing
Retention & Release Automation
Advance & Recovery Management
Deductions & Penalties
Final Bill Settlement
Contractor RA Bill Generation
Payment Certificate Generator
Deduction Bill Management
Work Order & Billing Reports
Contractor Bill Summary
Expenditure Category Master
Expenditure Sanction Workflow
In-House Advance Tracking
Voucher Bill Management
Advance Settlement Process
Direct Bill & Settlements
Daily Labour Entry Logs
Labour Wage Management
Daily Labour Billing
Labour Payment History
Contractor Portal Access
Real-Time Bill Status & Notifications
Document Uploads & Compliance
Secure Two-Way Communication
Geo-tagged Photos for MB & Site Logs
Work Order vs Execution Variance Report
Role-Based Access Control & Audit Trails
Auto GST & TDS Calculations in Bills
Approval Escalation Matrix
Mobile App for On-Site Work Order Approvals
Integration with Material Issuance & Inventory
Project-Wise Subcontractor Performance Reports
Multi-Project Subcontractor Allocation
BOQ-Linked Work Order Execution
API Integration with Accounting Systems

Tendering & Quotation Management

Tender Management System
Issue and track tenders with timelines, vendors, and digital documents.
Request for Quote (RFQ)
Send RFQs to multiple vendors/subcontractors and manage responses.
Quotation Comparison Tool
Compare received quotations side-by-side based on pricing, terms, and delivery.
Dynamic Rate Analysis Module
Analyze vendor rates using historical, market, and scheduled data.

Job Planning & Work Structure

Work Request & Job Initiation Form
Digitally raise structured job initiation requests.
Work Breakdown Structure (WBS)
Break complex work into manageable tasks and packages.
Job & Activity Scheduling
Assign and schedule jobs with automated alerts and Gantt-style views.
Estimation & Budgeting Tools
Create accurate job budgets based on BOQ, rates, and resources.

Work Orders & Execution Management

Work Order Creation & Amendments
Create, issue, and revise work orders with full version control.
BOQ-Linked Work Order Execution
Link scope of work directly to BOQ quantities and structure.
Multi-Project Subcontractor Allocation
Allocate a subcontractor across multiple jobs with separate tracking.
Work Order vs Execution Variance Report
Identify scope deviations between planned and executed quantities.
Integration with Material Issuance & Inventory
Monitor material usage tied to work orders.

Measurement & Billing

Measurement Book (MB)
Record quantities with geo-tagged photos and remarks.
BOQ-Linked Work Order Execution
Link scope of work directly to BOQ quantities and structure.
Progress-Based RA Billing
Generate RA bills aligned with execution progress.
Interim Billing Support
Raise interim bills for partially completed work, with tracking and approval workflows for each milestone.
Final Bill Settlement
Process final bills after job completion and compliance checks.
Work Order & Billing Reports
Track work order value, executed quantity, and paid amounts.
Contractor RA Bill Generation
Contractors can raise RA bills through the portal/mobile app.
Payment Certificate Generator
Auto-generate certificates with tax and retention calculations.
Invoice Management
Manage all incoming contractor invoices with approval workflows, bill matching, and direct ledger integration.
Deduction Bill Management
Manage deduction entries, penalties, and non-compliance charges.
Contractor Bill Summary
View all bills across projects with filtering options.

Financial Control & Expense Management

Retention & Release Automation
Track held amounts and automate retention release dates.
Advance & Recovery Management
Issue advances and auto-adjust them during billing.
Deductions & Penalties
Apply project-specific deductions, late charges, or scope violations.
Expenditure Category Master
Define cost centers and track project-wise budgets.
Expenditure Sanction Workflow
Route expenses through customizable approval flows.
In-House Advance Tracking
Monitor internal advances and link with job settlements.
Voucher Bill Management
Log and approve petty or miscellaneous bills.
Advance Settlement Process
Link submitted bills to outstanding advances for closing.
Direct Bill & Settlements
Record non-contractual bills with instant approval workflows.
Auto GST & TDS Calculations in Bills
Ensure accurate tax compliance in every invoice.

Labour Management

Daily Labour Entry Logs
Track daily labor presence, activities, and hours.
Labour Wage Management
Define labor categories and automate wage calculations.
Daily Labour Billing
Generate bills based on labor deployment and pre-defined rates.
Labour Payment History
Access historical wage payments, advances, and settlement status.
Geo-fencing for Labour Attendance
Ensure presence within site boundaries.

Contractor Portal & Collaboration

Contractor Portal Access
Contractors can view orders, raise bills, upload MBs, and track status.
Real-Time Bill Status & Notifications
Automated alerts for approval, rejection, or payment.
Document Uploads & Compliance
Submit safety, GST, insurance, and statutory documents.
Secure Two-Way Communication
Built-in messaging system for queries and clarifications.

Mobile App & Field Access

Mobile App for On-Site Work Order Approvals
Review and approve work orders and MBs on the go.
On-Site Measurement Entry
Enter MB data with photo capture from the field.
Role-Based Access Control & Audit Trails
Secure access with user-specific permissions and full action logs.

Analytics, Reports & Integration

Project-Wise Subcontractor Performance Reports
Evaluate based on execution, compliance, and billing.
Work Order vs Execution Variance Report
Spot gaps between issued work and site execution.
Budget Deviation Alerts
Get alerted when costs exceed predefined budgets.
Approval Escalation Matrix
Auto-escalate delayed approvals to next authority.
API Integration with Accounting Systems
Connect with Tally, SAP, QuickBooks, and more.

Why Realx Subcontractor Management Module is the Best Choice for Construction Projects

Built for Construction Workflows
Realx ERP is tailored for real estate and construction—from work orders to RA billing, material tracking, and final bill settlement.
Complete Subcontractor Management
Manage tendering, rate analysis, billing, retention, and compliance—all in one platform, replacing manual tracking.
Real-Time Work Progress & Billing
With MB integration and mobile access, site teams can update actual work done instantly—driving accurate RA billing.
Automate Approvals & Payments
Streamline multi-level approvals, auto-calculate GST, TDS, and generate payment certificates with minimal effort.
Subcontractor Collaboration Portal
Allow subcontractors to submit bills, track payments, and access documents via a secure and collaborative portal.
Powerful Reports & Dashboards
Get real-time insights with project-wise reports, billing summaries, variance analysis, and budget utilization.
Scalable for Any Project Size
Manage single sites or multiple projects seamlessly with centralized billing and multi-project subcontractor allocation.
Fast Implementation & Customization
Rapid deployment with customizable workflows, contract formats, and enterprise-grade capabilities.
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Last modified on 19 September 2025 by Realx Support Team

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